Education

11 Things Organized and Productive People Do Every Day – Part 1

Update: 21/11/2016
We often confuse being productive with working as fast as we can, every second of the day. We fear that slowing down to get organized will kill our productivity, but the facts suggest otherwise:
 

11 Things Organized and Productive People Do Every Day – Part 1

 

The average office employee spends over one hour\r\neach day just looking for things.

\r\n\r\n

The average U.S. executive spends six weeks per year\r\nsearching through messy desks and disorganized files for misplaced information.

\r\n\r\n

23% of adults say they’re late paying their bills\r\nbecause they lose them.

\r\n\r\n

Being disorganized is costly, in terms of both money\r\nand time. But if you can convince yourself to slow down and get organized, the\r\nROI will shock you.

\r\n\r\n

\r\n\r\n

“For every minute spent organizing, an hour is\r\nearned.”

\r\n\r\n

- Benjamin Franklin

\r\n\r\n

\r\n\r\n

While Benjamin Franklin’s estimation is overstated,\r\nspending time getting organized is still a valuable investment. Experts\r\nestimate that every hour spent in planning and organizing saves three to four\r\nhours of time that would otherwise be wasted.

\r\n\r\n

\r\n\r\n

There’s a reason why people who are the calmest and\r\nleast stressed are the ones who get the most done—they understand the\r\nimportance of organization, and they’ve adapted their habits accordingly. The\r\ngood news is that you can become more organized and productive too, just by\r\nemulating the habits that they rely on.

\r\n\r\n

\r\n\r\n

1.\r\nThey don’t let their desks get cluttered.

\r\n\r\n

You may think you know exactly where, and in which\r\nstack of paper, you can find a particular document. But you’re kidding yourself\r\nif you don’t think you’d be more productive with a clean and organized desk.\r\nJust the act of organizing the stuff on your desk helps you organize it in your\r\nmind. In addition, research conducted at Princeton University revealed that the\r\nmore our brains are bombarded by the competing stimuli on a cluttered desk, the\r\nless we’re able to focus. And this wasn’t just subjective evidence; they were\r\nable to see the difference in MRIs of the subjects’ brain activity.

\r\n\r\n

\r\n\r\n

2.\r\nThey never touch things twice

\r\n\r\n

Organized and productive people never put anything\r\nin a holding pattern, because touching things twice is a huge time-waster.\r\nDon’t save an e‑mail or a phone call to deal with later.\r\nAs soon as something gets your attention, you should act on it, delegate it, or\r\ndelete it.

\r\n\r\n

\r\n\r\n

3.\r\nThey don’t respond to e-mails as they arrive.

\r\n\r\n

Productive people don’t allow their e‑mail\r\nto be a constant interruption. In addition to checking their e-mail on a\r\nschedule, they take advantage of features that prioritize messages by sender.\r\nThey set alerts for their most important vendors and their best customers, and\r\nthey save the rest until they reach a stopping point in their work. Some people\r\neven set up an autoresponder that lets senders know when they’ll be checking\r\ntheir e-mail again.

\r\n\r\n

\r\n\r\n

4.\r\nThey work from a single to-do list.

\r\n\r\n

Remember the days when people used to buy those\r\nexpensive, leather-bound planners and fill them up with a to-do list\r\ncolor-coded by priority? Those might seem a bit old school now, but no one can\r\ndeny that it was effective. Why were those planners effective? They reminded us\r\nhow important it is to keep a single to-do list. When you consolidate\r\neverything into one list, you always know where to look, and you can stop\r\nwasting time trying to remember which list has the information you need.

\r\n\r\n

\r\n\r\n

5.\r\nThey have a high level of self-awareness. 

Highly\r\nproductive and organized people have a clear sense of who they are. They know\r\ntheir weaknesses, and they put organizational structures in place to overcome\r\nthem. If they tend to let meetings run too long, they set a timer. If they have\r\ntrouble keeping meetings productive, they make an agenda. If they forget to\r\ncheck their voicemail in the morning, they set a reminder. The details don’t\r\nmatter; what’s important is that they think carefully and use specific aids and\r\nroutines that work with their organizational weaknesses. They’re always\r\nlearning and holding themselves accountable, such as increasing their\r\nself-awareness by taking an emotional intelligence test.

To be continued

Dr. Travis Bradberry – Huffington Post.

Related News

Introducing New Publication: GIFTS FOR TET 2021
14/01/2021
Introducing New Publication: Lessons for the Youth
13/11/2020
How to Practice Bowing
17/05/2020
Introducing a new publication: LESSONS LEARNED WHEN VISITING PAGODAS
27/02/2020
Mẹ
27/05/2018